File Clerk
Receives, indexes, scans, and assigns appropriate nomenclature to health and administrative information, as assigned, for incorporation into the correct patient's record in the computerized patient records system (CPRS). Files paper health and administrative documents. Maintains a system of paper medical records. Retrieves and delivers records or documents from such system upon request from persons having right of access. Requests from and transfers records to other Veterans Health Administration (VHA) medical facilities. Identifies and prepares records for retention and disposition. Performs clerical duties, including, for example, the use of computerized records tracking, associated with the retention, maintenance, disposition, and control of administrative and medical records. Following approved procedure, routinely transfers or prepares for archiving records of patients not receiving medical care within a three-year period. Performs other related duties as assigned. Work Schedule:
Monday-Friday, 7:
00am to 3:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
File Clerk /PD #11056A Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/04/2019. You may qualify based on your experience and/or education as described below:
General
Experience:
You must have one year of general experience in the normal line of progression for the occupation in the organization. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR, Education:
Two years of education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR, Combination:
An equivalent combination of education and general experience to meet the full qualification requirement (i.e., six months of general experience and one year of education above high school level). You will be rated on the following Competencies for this position:
Computer Skills:
Uses computers, software applications, databases and automated systems to accomplish work. Attention to detail:
Thorough when performing work and conscientious about attending to detail Communication:
Expresses information to individuals or groups, makes clear and convincing presentations, listens to others and responds appropriately Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work with computers is mainly sedentary in an office environment. However, paper records retrieval, filing, and management involves long hours of standing, with extensive bending, reaching, lifting, stooping, pulling, and other physical exertion or strain. Some work will be performed in a warehouse setting and requires packing boxes (whose weight will typically exceed 20 pounds) and otherwise preparing records for shipment. Work Environment:
Work is performed in a well-lighted, temperature controlled and ventilated office setting, utilizing computer and other automated equipment. However, work will also be with paper records, and may occasion exposure to possible accumulations of dust and particulate matter in the air, carpet, and office. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday-Friday, 7:
00am to 3:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
File Clerk /PD #11056A Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/04/2019. You may qualify based on your experience and/or education as described below:
General
Experience:
You must have one year of general experience in the normal line of progression for the occupation in the organization. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR, Education:
Two years of education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR, Combination:
An equivalent combination of education and general experience to meet the full qualification requirement (i.e., six months of general experience and one year of education above high school level). You will be rated on the following Competencies for this position:
Computer Skills:
Uses computers, software applications, databases and automated systems to accomplish work. Attention to detail:
Thorough when performing work and conscientious about attending to detail Communication:
Expresses information to individuals or groups, makes clear and convincing presentations, listens to others and responds appropriately Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work with computers is mainly sedentary in an office environment. However, paper records retrieval, filing, and management involves long hours of standing, with extensive bending, reaching, lifting, stooping, pulling, and other physical exertion or strain. Some work will be performed in a warehouse setting and requires packing boxes (whose weight will typically exceed 20 pounds) and otherwise preparing records for shipment. Work Environment:
Work is performed in a well-lighted, temperature controlled and ventilated office setting, utilizing computer and other automated equipment. However, work will also be with paper records, and may occasion exposure to possible accumulations of dust and particulate matter in the air, carpet, and office. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0305 Mail And File - Salary Range:
$34,489 to $44,830 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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