File Supervisor
Other Duties include but are not limited to:
Recruit and hire subordinate staff members in line with merit staffing procedures and equal employment opportunity guidelines. Assign work to staff and provide technical and policy direction to their efforts. Review completed work of the staff and provide feedback to encourage top performance to enhance an atmosphere of team work in the office. Plan training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields. Resolve staff complaints concerning working conditions and related matters, and provides referral services, if necessary, to employees who develop personal problems that interfere with effective performance or undermine work group cohesiveness. Conducts administrative support functions at the Greater Los Angeles VA Health Care System Medical Records Committee meetings to include, writing the meeting minutes, sending our meeting reminders, and action items. Run the medical record timeliness and delinquency reports. Prepares the reports with a cover letter for distribution to Service Chiefs and medical records committee Chair at the direction of the Assistant Manager and Manager, HIM. Keep current with regulatory requirements of the medical record. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork. Interprets administrative policies, develops and implements local polices and standard operating procedures. As assigned, investigate and prepare written correspondence to Congressional requests for the signature of the Chief HIM or designee. Ensure that timesheets are created, reviewed for accuracy, and posted in accordance with established guidelines of the Chief, HAS/HIM, and within the constraints necessary for timecard certification deadlines. Promotion Potential:
GS-7 is the full performance level of this position. Work Schedule:
Monday - Friday, 7am-3:
30pm or 8:
00am - 4:
30pm Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
116700 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/21/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
To qualify at the GS-7 level, You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Working with patient information systems to include file classification systems and related files; classifying, cross-referencing and indexing materials; and preparing reports. (This experience must be supported by your resume to be creditable.) You will be rated on the following Competencies for this position:
Knowledge of filing, typing, entering data maintaining records, taking shorthand and completing forms. Knowledge of the production, communication and dissemination of information and ideas to inform and entertain via written, oral, and visual media. Ability To Lead or Supervise. Ability to make sound, well informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change. Skill in using correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience. Ability to inspire, motivate and guide others toward goal accomplishment; coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work requires physical exertion such as prolonged periods of standing, bending, reaching and lifting moderately heavy items such as record boxes. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http:
//:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Recruit and hire subordinate staff members in line with merit staffing procedures and equal employment opportunity guidelines. Assign work to staff and provide technical and policy direction to their efforts. Review completed work of the staff and provide feedback to encourage top performance to enhance an atmosphere of team work in the office. Plan training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields. Resolve staff complaints concerning working conditions and related matters, and provides referral services, if necessary, to employees who develop personal problems that interfere with effective performance or undermine work group cohesiveness. Conducts administrative support functions at the Greater Los Angeles VA Health Care System Medical Records Committee meetings to include, writing the meeting minutes, sending our meeting reminders, and action items. Run the medical record timeliness and delinquency reports. Prepares the reports with a cover letter for distribution to Service Chiefs and medical records committee Chair at the direction of the Assistant Manager and Manager, HIM. Keep current with regulatory requirements of the medical record. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork. Interprets administrative policies, develops and implements local polices and standard operating procedures. As assigned, investigate and prepare written correspondence to Congressional requests for the signature of the Chief HIM or designee. Ensure that timesheets are created, reviewed for accuracy, and posted in accordance with established guidelines of the Chief, HAS/HIM, and within the constraints necessary for timecard certification deadlines. Promotion Potential:
GS-7 is the full performance level of this position. Work Schedule:
Monday - Friday, 7am-3:
30pm or 8:
00am - 4:
30pm Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
116700 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/21/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
To qualify at the GS-7 level, You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Working with patient information systems to include file classification systems and related files; classifying, cross-referencing and indexing materials; and preparing reports. (This experience must be supported by your resume to be creditable.) You will be rated on the following Competencies for this position:
Knowledge of filing, typing, entering data maintaining records, taking shorthand and completing forms. Knowledge of the production, communication and dissemination of information and ideas to inform and entertain via written, oral, and visual media. Ability To Lead or Supervise. Ability to make sound, well informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change. Skill in using correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience. Ability to inspire, motivate and guide others toward goal accomplishment; coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work requires physical exertion such as prolonged periods of standing, bending, reaching and lifting moderately heavy items such as record boxes. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http:
//:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0305 Mail And File - Salary Range:
$49,390 to $64,203 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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